ITP-2 – Project Resources and Costs
ITP-2 – Project Resources and Costs (Individual Project)
Addresses Course Outcome #6c
Please be sure to read the Individual Assessment and Grading of Individual Assignments and the Project Documentation Requirements sections of the ITP Master Document.
Assignment for the ITP-2 Project Deliverable
By now, your project team should have a well-fleshed out WBS in MS Project with a schedule and durations and dependencies. This is what is described in the textbook and LEO Conferences. So start by reviewing your previous deliverable assignments and by looking at what the other teams have posted in the SHARED LEARNING ENVIRONMENT Discussion for both the Project Charter and the Project Schedule with Dependencies.
This assignment includes 3 Parts.
1. Adding Resources to the WBS (use the WBS consolidated by your team for this Individual Assignment) Part 1
· In Microsoft Project, add resources to each task at each level of the WBS. Remember that resources are persons, places and things necessary to complete each task. EVERY task will have a resource. Remember that WORK is done at the lower level tasks, so your labor and non-labor resources will be more heavily utilized at those levels.
· PLEASE use the RESOURCE SHEET View in Project to list the resources and then use the pull-down menu in the Gantt View to add the resources. Resources must be categorized as labor or as the proper non-labor category on the Resources Sheet in Microsoft Project. For non-labor resources, make sure that they are properly categorized as expendable material resources and supplies, or as non-expendable equipment and other costs. Then add a descriptive label showing a useful resource type or sub-category. CONTRACTORS ARE NON-LABOR because we typically pay one price for the whole job. If you have a reason to list contractors as labor, please contact me so we can discuss it.
· Microsoft Project defaults labor to an 8 hour a day, 5 day a week work schedule. You may (and should) change this schedule, if you find a need. If you, for example, assign James to review a one-day duration decision point, remember that Microsoft Project will allocate 8 hours of Jamess time to that decision point. If the decision point is a meeting, the duration should reflect 2 hours, not 1 day. Some labor might not work full-time on tasks. In those cases, you might want to assign that labor resource to something less than 100% (8 hours a day/5 days a week). This is particularly important when you are assigning resources to the Major Task level. There is, typically, very little actual work at this level more monitoring, controlling, and reviewing.
· When you finish assigning resources, go to the RESOURCE GRAPH to see if any resource is over-allocated (working more than 8 hours a day on assigned tasks shows as a RED bar). Try to resolve the over-allocations.
· Make sure that all the tasks are covered, that none are left out—both lowest level leaf-node (sub-sub).
2. Adding costs to the WBS Part 2a – Excel
In Microsoft Excel, duplicate the Work Breakdown Structure and the resources. Assign costs (units and extensions) to all resources and then to all tasks. So, for example, if your task is to buy the paint, your resources might include:
Task Manager (Project Team Member) 4 hours @ $20.00 = $80.00
Paint (5 gallons @$40/gallon = $200)
Brushes (3 wall brushes, 3 trim brushes each at $4.00 = $24)
Gas to get to paint store (12 miles is ½ gallon of gas @ $4.00 per gallon = $2.00)
Do not forget to include equipment you might need (copiers, printers, carts to transport equipment), maybe facilities (such as a storage unit for staging equipment), and, of course the people who are doing the work. If you include a vendor/contractor on a contract or purchase order that has ONE price for the entire effort, you will include ONE contractor@ $xx,xxx.xx (contract price). Think about how you will address this contractor in the Resource Sheet labor or non-labor? Remember that the contractor is NOT likely to charge by the hour ! You must include EVERYTHING it takes to do every task at every level.
· Enter resources and costs for each task. Remember that ALL tasks must have resources; major level tasks must have a project team member assigned some small percentage of time to monitor and track the task.
· For all cost categories provide the unit costs or rates (e.g., for labor costs, supplies, etc.), then for each line item, make sure to include the unit costs (e.g., labor rates, costs per each, etc.), and the quantities used (e.g., hours, quantities ordered or used, etc.), and the extended costs (rates or unit costs times quantity).
· Do not forget to include expendable materials and supplies (e.g., paint, brushes, construction materials, etc.), non-expendable equipment you might need (copiers, printers, carts to transport equipment, computer furniture, etc.), maybe facilities (such as a storage unit for staging equipment), and, of course the people who are doing the work along with their labor rates, hours, and costs per person. A rough example is below:
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