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SBSUS501 Assessment Assessment 1: Short Answer Questions Question 1 What is an industry code of practice and what are the aims of such codes? Question 2 Why is it important to have a good understanding of environmental legislation that affects your business or the industry within which you work? Question 3 What is a formal organisational environmental policy? What might be covered by or included in an organisation’s environmental policies and procedures? Question 4 What is an environmental management system (EMS)? Question 5 What are the benefits of using procedures? How can staff find information about procedures and how should procedures be taught? Question 6 Outline at least 2 typical barriers. What strategies can address resistance or barriers when implementing policies and procedures in an organisation? Assessment 2: Project You have just been employed as a sustainability manager in ABC Company. As an organisation, ABC Company has embedded sustainability into its charter as is indicated by company mission statement and sustainability policy. The company business plan also mentioned sustainability policy, but neither it nor the current operational plan contain any detail for implementation of the sustainability initiatives in the policy. Your CEO developed your position description with an emphasis on transforming the mission statement and sustainability policy into a plan for implementation. You need to complete the tasks below. Access the ABC vision, mission and values statement and sustainability environmental policy. Examine the scope of these documents and review them against the criteria listed below: Minimising resource use Increasing resource efficiency Reducing toxic material and hazardous chemical use Employing life cycle management approaches Continuous improvement In examining the scope of these documents, you will also need to review the continuous improvement procedures, supplier policy, purchasing resource acquisition policy, purchasing resources acquisition procedures, risk management policy and risk management procedures. As an outcome of this examination, prepare a table that outlines how the scope of the ABC sustainability policy may need to change. Include a brief supporting justification. Review the ABC sustainability policy against federal and state/ territory environmental and sustainability legislation to ensure that the scope of the policy is adequate to accommodate legislative requirements. Make a table of relevant federal and state/ territory legislation that should be considered and the key aspects of each law that should be built into the sustainability policy. Prepare a further table that outlines how the scope of the sustainability policy may need to change in order to reflect the legislative requirements that you have determined are relevant. Include a brief supporting justification. Access the organisation charts and examine them to determine the roles of managers in the organisation. Using the current policies and procedures that you have reviewed, prepare a series of questions for each manager that will assist you in determining the current extent of implementation of sustainable practices at ABC. Present these questions in table form with an adjacent column that provides a short explanation of how each question will assist in planning and developing sustainability policy. Given that ABC is a large manufacturing and retail business, prepare a table of external information sources that could assist in planning and developing sustainability policy. List at least 2 sources with an adjacent column that provides a short explanation of the type of useful information that each source could provide. Prepare a table of stakeholders, internal and external, who should be consulted in planning and developing sustainability policy. List at least 2 stakeholders with an adjacent column that provides a short explanation of what influence each may have in planning and developing sustainability policy. The CEO has reviewed your scoping and consultation documents and provided feedback. She noted that there is nothing to indicate the positive effects that sustainable practices will have on the business such as cost savings, or increased sales or return on investments. Prepare a short briefing paper that could be presented to senior management, explaining how implementation of a sustainability policy could benefit the organisation financially. The current ABC sustainability policy has a number of sustainability initiatives. Prepare a table that lists each of these initiatives and also includes at least 2 more initiatives that you feel would be appropriate. For each of these initiatives, outline the steps or phases that would be required to implement them, and prepare some performance indicators that could be used to measure the ongoing outcomes of the initiatives. Revise the ABC sustainability policy based on the research and information collation that you have undertaken. You also need to make sure there are appropriate strategies at all stages of work for minimising resources use, reducing toxic material and hazardous chemical use and employing life cycle management approaches. Prepare a briefing document for ABC senior management that informs them of the reviewed policy and suggested sustainability initiatives. The briefing document should also outline the responsibilities of each senior management in implementing the policy and its initiatives. Prepare a short flyer that promotes the benefits of the sustainability policy to all staff. The flyer should list the policy, key initiatives and the people responsible for implementing the policy. Select 2 of the sustainability initiatives and develop procedures for their implementation. The procedures should include: Agreed outcomes Performance indicators Activities to be undertaken Assigned responsibilities Record-keeping, review and improvement processes The sustainability initiative to install a 150-megalitre rainwater tank needs to be reviewed because of cost, logistics and outcomes. The following points need to be considered in the review: There is a scale problem in the original policy initiatives as 1mega litre equals 1,000,000 litres ABC has 150 retail outlets and it is a better outcome to have rainwater collection facilities at each location rather than 1 large tank at the head office The rainwater is intended for use in flushing toilets. Data indicates that the average employee will use 30 litres of water per day in flushing toilets. The typical ABC location has approximately 30 employees The cost of installing a rainwater tank is estimated to be $1,000 per 5,000 litres  The amount of available space at each location to install a rainwater tank is 10 metres x 10 metres The average rainfall at each location is 700 millimetres per year The average roof collection area for rainwater at each location is 2000 square metres Mains water is supplied to ABC facilities at an average cost of $2 per 1,000 litres Replacement of old toilets with new water-efficient models can reduce water consumption by approximately 50 per cent Installation of new water-efficient toilets can be achieved for approximately $15,000 at each ABC location Prepare a revised water-saving strategy for inclusion in the ABC sustainability policy. Justify the revised strategy based on calculations and consideration of other water saving options. Review the supplier policy, purchasing policy and purchasing procedures again. Note that these policies contain inconsistent information for evaluating suppliers on their sustainability credentials, and that the purchasing procedures contain no checks that link to sustainability policy. Prepare a revised version of the supplier policy, purchasing policy and procedures that incorporates consideration of suppliers that use packaging made from renewable resource rather than non-renewable resources. Consult and communicate effectively with finance manager, business operations manager, project managers, customer service manager and sales manager (your classmates) and CEO (your assessor) to develop, implement, monitor and review the new sustainability policy. You need to ensure your managers are clear about your new policy and answer all their questions. Assessment 2: Short Answer Questions Question 1 What are the key aspects of health and safety legislation? You need to outline the legal responsibilities and duties of management (PCBUs) and workers in relation to WHS risk management. Click here to enter text. Question 2 What processes or procedures might an organisation use to identify hazards and monitor risk control procedures? Click here to enter text. Question 3 Why is it important to provide information to work teams on the relevant health and safety legislation, the organisation’s health and safety policies, procedures and programs, and any identified hazards and their control? Click here to enter text. Question 4 Explain the importance of effective consultative mechanisms in managing health and safety risks and describe what they entail. Click here to enter text. Question 5 Explain how the hierarchy of control applies in the work area. Click here to enter text. Assessment 2: Case Study You have been employed by ABC Company as a supervisor in one of its distribution warehouses for over a year. It has been decided that it is tie to investigate how well the ABC WHS policies and procedures are being implemented within the organisation. You have been chosen to take on this project. There have been 2 WHS incidents in the past 2 months that led to workers taking time off work. In the first incident, a worker began to suffer chronic shoulder pain from prolonged siting at a computer entering data. In the second incident, a worker experience student strained her lower back while lifting stock from warehouse storage shelves. In each of the incident, it was reported that the correct procedures were being followed for the documented hazards. You will need to include these incidents in your project details. Here is some background information you will need: ABC has a WHS policy and a risk management policy in place There is also risk management procedure in place You do have a health and safety committee (HSC), but it does not have any health and safety representative (HSR) All supervisors are expected to fill the duties required of ‘Persons Conducting a Business or Undertaking’ (PCBU) Complete the following tasks. Analyse the current WHS policy, risk management policy and risk management procedures. Outline whether they meet the requirements under your state’s WHS legislation and make recommendations for improvements to meet the legislative requirements for ABC. Click here to enter text. Your investigation of the past WHS incidents at ABC has revealed workers are rarely consulted on matters such as hazard identification, hazard assessment and development of risk controls. There is also a problem with dissemination of WHS information, where people such as work experience students do not have access to all of the safety notices placed on the intranet. Prepare a brief report for the warehouse work teams that outlines these shortcomings in the framework of the responsibilities of workers and PCBUs. Practical recommendations for improvement that meets legislative requirements need to be included in the report. Click here to enter text. Complete a hazard analysis for the warehouse office for a typical office worker spending 8 hours per day doing computer data entry. Record your results on the WHS hazard identification form. If you do not have some information, you can make assumptions. Hazard Identification Form Date: Click here to enter text. Location of hazard: Click here to enter text. Description of hazard: Click here to enter text. Level of risk (high, medium, low): Click here to enter text. Action required: Click here to enter text. Reported by: Click here to enter text. Action taken: Click here to enter text. Supervisor’s signature: Click here to enter text. Date: Click here to enter text. Complete a risk assessment and recommend appropriate controls for each of the hazards identified for computer data entry operators. Use the risk management plan template. Risk management Plan Purpose of the risk management plan: Click here to enter text. Risk management procedure: Risk identification Click here to enter text. Risk analysis Click here to enter text. Risk response planning Click here to enter text. Risk monitoring, controlling, and reporting Click here to enter text. Risk management plan approval: Signature Click here to enter text. Print name Click here to enter text. Title Click here to enter text. Based on the results of your hazard analysis and risk assessment for computer data entry operators, research appropriate training programs and WHS information that would assist data entry operators in eliminating or reducing the risk from repetitive strain injuries. Document the WHS training you would recommend, its cost and other relevant details. According ABC financial and management plans, the company would like to invest in people and they have allocated $30,000 training funds every year for each store (you can make assumptions of employee’s hourly rate). Similarly, document the WHS information you would disseminate to the data entry operators. Use the report template for these recommendations. WHS training cost reportWHS training activityWorker/s affectedCostExpected outcomesClick here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text.Click here to enter text. Your investigations have found that manual handling procedures are well documented and all workers are following them. However, there is a problem with work experience students, as they tend to ignore the manual handling training provided. Using the WHS training plan, prepare a coaching and mentoring strategy that would ensure work experience students are using correct manual handling techniques. Click here to enter text. Prepare a short presentation to explain ABC WHS policies and procedures, communicate and consult the results of your hazard analysis and risk assessment with you team (assessors, classmates or friends), your proposed training plan and your proposed coaching and mentoring plan to the warehouse work teams. Click here to enter text. While you are visiting the other warehouse, you witness an incident where staff member (Sandy Walt) trips over a box of documents that was sitting next to a filing cabinet. At the time, the staff was checking her phone and did not see the box, which was sitting well out of the normal traffic zone in the office. The staff sprained her ankle and bumped her head, and was treated by the first aid officer, who bandaged her ankle. The staff was taken to the emergency department of the local hospital and was given 2 days off work to allow leg to recover. Using the incident and injury report fill out the details of this incident. Workplace incident report Report no: ABC01 Name: Click here to enter text. Address: 192 Mains Road, Brisbane Telephone: 04XXXXXXXX Date of injury: 1/02/20XX Time: 10am Details of injury: Click here to enter text. Bodily location of injury: Click here to enter text. Description of the circumstances of the incident: Click here to enter text. Description of incident by witness: Click here to enter text. Signature of witness: John Smith Details of action by management: Click here to enter text. Total time lost (days, hours, and minutes): Click here to enter text. Details of preventive measures taken: Click here to enter text. Name: Click here to enter text. Signed: Click here to enter text. Date: Click here to enter text. ASSESSMENT TASK A Part 1: Short written questions Purpose: Written questions assess the required knowledge needed to undertake the tasks as outlined in the performance criteria and elements. Candidate instructions: The candidate is to answer the following theoretical knowledge based questions correctly. The candidate may refer to their learning materials and conduct any research necessary when completing answers. Consider your current place of work. Provide a short overview of the ICT systems currently supported by your organisation, including: Which hardware platform you use The system security requirements of this hardware platform The current system functionality The operating systems supported by your organisation. (100 words)           How will the current system functionality at your place of work impact on planning for future ICT developments? (50 words)           How will the operating systems that are currently supported by your place of work impact on planning for future ICT developments? (50 words)           Identify two internal factors impacting on your organisation (these can be positive or negative) and explain how these factors affect ICT needs. (50 words)          Identify two external factors impacting on your organisation (these can be positive or negative) and explain how these factors affect ICT needs. (50 words)         Discuss two examples of products or technology which can help you to identify future vendor and technology trends. (100 words)           Describe the industry environment of your current place of work. (50 words)           Explain how ICT support is helping your current place of work to achieve their organisational goals. (60 words)         Explain where would you find the strategic plan at your current place of work? (10 words)           Make two recommendations for ICT developments for your current place of work, to allow them to better achieve their goals. For each recommendation, give one advantage, and one disadvantage over the existing system or programme. (100 words) Explain the most effective method of communicating your recommendations at your current place of work. (50 words)           Identify two methods of analysis you can use for technical problems in the workplace? (35 words)           Discuss a planning approach you would use for managing a transition from one operating system to another.           Part 2: Case Study Purpose: Case studies are used to assess the required knowledge and skills needed to undertake the tasks as outlined in the performance criteria and elements. Candidate instructions: Students are required to analyse the case study, interpret core concepts and apply their knowledge and skills to answer the following questions. Follow the link to read the strategic plan of the Australian Government Department of Industry, Innovation and Science. This strategic plan takes them from 2016 to 2020. Click to access Department-of-Industry-Innovation-and-Science-Strategic-Plan-2016-20.pdf After analysing this strategic plan, discuss the Department’s industry environment, including internal and external factors. (150 words)           Identify three organisational goals that the Department has for the coming years until 2020. (50 words)           Identify two opportunities for improvement or potential ICT gaps that you feel would assist the Department in working toward their strategic plan.          Write an email reporting the effects of your proposed ICT developments to the appropriate person. You should assume that this person does not have a high level of understanding of ICT and related jargon. You should explain the effects of the proposed developments on: Organisational objectives The internal operating environment The external operating environment. (220 words)        Discuss two implications of introducing changes to ICT systems at the Department of Industry, Innovation and Science. (120 words)      ASSESSMENT TASK B Assessment task 3 Part 1: Student Project Purpose: Projects are used to assess the required skills needed to undertake the tasks as outlined in the performance criteria and elements of a unit of competency. This task allows assessors to evaluate behaviour and skills through practical demonstration by the candidate collected in a simulated setting and to make a judgement of satisfactory performance. Candidate instructions: Students are required to read and consider the following scenario and complete the tasks to demonstrate their ability to: Evaluate current business strategy and plans, technology and resources Evaluate effect of changes on IT system, on future technology needs and cost-efficiency Develop an action plan to implement new IT system Project scope: You are working as an IT Project Manager for Tursa Software, which specializes in developing LMS platforms and applications for college and universities in Australia. Currently, Tursa has a contract with Artline Graphic Design College to implement a new IT project. This project includes: the development of a new software application which will integrate their student reporting system with a student learning management system and updating/replacing current hardware and software in order to make the business more efficient. Different stakeholders are involved during the planning, execution and implementation of this project. Some of the stakeholders can be the senior management of Artline, administration personnel of Artline, external vendors of hardware and software required for the project and any other personnel involved in the project. Artline strategic goals: To integrate VetTrack student management system with Moodle LMS system The college will implement a proper software system which helps to record and maintain the information of students and a software system called Moodle which will deliver online courses and learning materials plus assessments to students.   To update their current IT hardware and software systems: Currently, the college is using old software which was developed in Microsoft Access database. The computers being used by 5 admin staff within the college are old Pentium 4 processors with Windows XP operating systems and Microsoft 2007 and need updating in order to ensure administrative operations are managed more efficiently. Proposed IT system for Artline Graphic Design College: As the number of students and courses are growing, the college management has decided to implement VetTrack software to manage the students and reporting. The college is investigating Moodle open source software for their LMS and will be moving all course content onto this platform. All documents will be cloud based going forward. The college would like an integration between VetTrack and Moodle. Currently the college is using OnCourse software to manage their students and enrolments. The implementation of the new software mentioned above and the upgrade/purchase of new personal computers will help Artline to achieve its strategic goals. Time and budget constraints: Artline are proposing to implement the system within one month, with an expected testing phase of two weeks.   Artline has allocated an initial budget of total AUD $20,000.00 for implementing the new software and upgrading the computers. As the cost of this project may change when the project is being implemented, some adjustment in the budget may be needed. Your trainer will act as the representative for Artline Graphic Design College and will act as your point of contact for all communication regarding the project. Read the above scenario and create an A4 report using relevant word processing software, which must include the following headings: IT opportunities identified Analyse the strategic goals for Artline Graphic Design College. Identify the possible opportunities or in terms of hardware, software, operating systems and integrations. Existing IT review Conduct an IT review for Artline and identify the advantages and disadvantages of the current and proposed IT systems and hardware. Current systemProposed System                           Objectives of proposed IT project Investigate and report on the objectives of implementing the new IT system Monitoring technology Explain ways that your client will be able to ensure that the selected technology is cost-effective and efficient. Action plan Provide a detailed action plan outlining the following areas: Implementation methodology Organisational standards, policy and procedures which must be adhered to Implementation targets or milestones with expected deadlines Resources to support the implementation process Expected costs and budget This task is to be conducted in a face-to-face setting and must be performed verbally with your trainer. The duration of the discussion should be ten minutes. Your trainer will participate in the discussion and will observe your oral communication skills, especially your ability to use plain English and use effective listening and questioning techniques. Scenario: You have been informed that the Managing Director of Artline, has been absent from work due to a terrible flu. You have completed your action and implementation plan however the project is estimated to be $5k over budget. Consult with the Artline representative in his absence (i.e your trainer) and discuss the following points verbally: Who will be responsible for approving the additional $5k for the project Who will review and receive project progress reports and communication The most appropriate delivery methods for progress reports and data to be sent

Reference no: EM132069492